UW-Madison Run/Walk Request Form

Requirements for all run/walks using campus streets, sidewalks, paths, parking lots, or other transportation facilities:
  1. Reservations for run/walks must be secured through Campus Event Services
  2. Run/walks must be approved by UW Transportation Services, UW Police, and Campus Grounds
  3. Regular campus vehicular and pedestrian traffic must be able to circulate on campus with limited restrictions during the run/walk
  4. All restrictions to traffic due to the run/walk must be approved in advance by UW Transportation Services and UW Police
  5. Run/walk organizers must provide sufficient staff and route control equipment to coordinate the route with the guidance and approval of UW Police
  6. UW streets, sidewalks, lots, and grounds must be restored to the condition they were in before the run/walk no more than 3 hours after the end of the event. Absolutely no aerosol chalk or paint can be used to mark the course.
  7. All arrangements for cleaning the run/walk route must be made and paid for by the event organizers
  8. You must contact Risk Management (Debbie Beich at 262-8926) for waiver and/or liability insurance information. This must be done before you print any materials for your event.
Name of Event
Contact Name
Group Name
Group Type RSO
Government Agency
Outside Group with Sponsorship
Contact Phone Number
Contact Email Address
Description of Proposed Run/Walk
Date of Proposed Run/Walk
Amount of Set-up Time of Proposed Run/Walk
Start Time of Proposed Run/Walk
End Time of Proposed Run/Walk
Amount of Tear-down Time of Proposed Run/Walk
Estimated Attendance of Proposed Run/Walk
Do you anticipate needing any roads closed? Please note, this will require the organizer to contact UWPD Yes
Is the run/walk open to the public? Yes
Will the proceeds will go to a 501-c 3 (nonprofit) Yes
Is the event is being sponsored by a UW Department? Yes
Will you be providing tables for your event? Yes
How many tables will you be using?
Will your event require electricity? Yes
Will your event have food? Yes
If yes--please describe in detail the food you will have.
Are you requesting sound? Yes
Note: This is a request only; sound will only be considered if it is deemed vital to the event. RSO's must get departmental sponsorship in order to be eligible to request sound.
Please describe in detail the sound you are requesting.
Will you have inflatable games/activities? Yes
Please create a digital copy of the run/walk route using mapmyrun.com and provide the URL here.
Is there anything else you'd like us to know?